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Title
Text copied to clipboard!Medical Records Coordinator
Description
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We are looking for a detail-oriented and organized Medical Records Coordinator to manage, maintain, and protect the confidentiality of patient health information in compliance with legal and regulatory requirements. The ideal candidate will have a strong understanding of medical terminology, electronic health record (EHR) systems, and healthcare documentation standards. This role is essential in ensuring that accurate and complete medical records are available for patient care, billing, and legal purposes.
As a Medical Records Coordinator, you will be responsible for collecting, processing, and maintaining patient records in a secure and efficient manner. You will work closely with healthcare providers, administrative staff, and insurance companies to ensure that all documentation is accurate, up-to-date, and accessible when needed. Your attention to detail and commitment to confidentiality will play a critical role in supporting the overall quality of patient care.
Key responsibilities include reviewing medical records for completeness, scanning and uploading documents into EHR systems, responding to requests for medical information, and ensuring compliance with HIPAA and other privacy regulations. You will also assist in audits, manage record retention schedules, and support quality improvement initiatives by providing accurate data and documentation.
To succeed in this role, you should have excellent organizational and communication skills, proficiency in medical software systems, and a thorough understanding of healthcare documentation practices. Previous experience in a healthcare setting, particularly in medical records or health information management, is highly desirable.
This position offers the opportunity to work in a dynamic healthcare environment where your contributions directly impact patient care and operational efficiency. If you are passionate about healthcare administration and committed to maintaining the highest standards of data integrity and patient privacy, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Maintain and update patient medical records accurately and securely
- Ensure compliance with HIPAA and other privacy regulations
- Process requests for medical records from patients, providers, and insurers
- Scan, upload, and organize documents in electronic health record systems
- Audit records for completeness and accuracy
- Collaborate with healthcare staff to obtain missing documentation
- Manage record retention and destruction schedules
- Assist with internal and external audits
- Support quality improvement initiatives with accurate data
- Train staff on documentation and record-keeping procedures
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate degree preferred
- Experience with electronic health record (EHR) systems
- Knowledge of medical terminology and healthcare documentation
- Understanding of HIPAA and patient privacy regulations
- Strong organizational and time management skills
- Attention to detail and accuracy
- Excellent communication and interpersonal skills
- Ability to handle confidential information with discretion
- Proficiency in Microsoft Office and data entry
- Previous experience in a healthcare or medical records setting preferred
Potential interview questions
Text copied to clipboard!- Do you have experience working with electronic health record systems?
- How do you ensure compliance with HIPAA regulations?
- Can you describe your experience with medical terminology?
- Have you ever participated in a medical records audit?
- What steps do you take to maintain accuracy in documentation?
- How do you handle requests for patient records from third parties?
- Describe a time you identified and corrected an error in a medical record.
- What strategies do you use to manage multiple record requests simultaneously?
- How do you stay updated on changes in healthcare documentation standards?
- Are you comfortable working in a fast-paced healthcare environment?
